Executive & Administrative Support

• Manage end-to-end diary, travel, and meeting coordination for senior manufacturing leaders
• Prepare, review, and distribute board packs, management reports, and operational briefings
• Screen and prioritise correspondence, escalating critical communications appropriately
• Coordinate cross-functional meetings including production reviews, SHEQ forums, and leadership sessions
• Maintain accurate records, filing systems, and document version control in SharePoint

Office 365 & Digital Productivity

• Build and maintain dynamic reporting dashboards using Microsoft Excel and Power BI (integrated via M365)
• Design professional presentations in PowerPoint for executive and board-level audiences
• Automate repetitive workflows using Microsoft Power Automate to reduce manual administrative burden
• Manage team collaboration and communication via Microsoft Teams, including channel management and meeting facilitation
• Utilise Microsoft Planner / To Do for task tracking and project milestone management
• Leverage SharePoint for intranet content management and document governance

AI Utilisation & Digital Innovation

• Actively leverage AI tools (e.g., Microsoft Copilot, ChatGPT, or equivalent) to:
• Draft, summarise, and proofread executive communications and reports
• Generate meeting notes, action logs, and follow-up briefs from recorded sessions
• Conduct research and synthesise data for leadership decision-making
• Identify opportunities to further automate or optimise administrative processes
• Stay current on emerging AI productivity tools and proactively recommend adoption where appropriate
• Champion AI literacy within the administrative and support function

Manufacturing Operations Support

• Coordinate plant visits, contractor inductions, and SHEQ compliance documentation
• Support the preparation of production performance reports, KPI trackers, and operational dashboards
• Liaise with procurement, logistics, HR, and finance on behalf of manufacturing leaders
• Track capital project milestones and coordinate cross-departmental reporting inputs
• Manage purchase requisitions, expense claims, and budget tracking for the executive office

Stakeholder & Communication Management

• Act as the primary point of contact between manufacturing leadership and internal/external stakeholders
• Prepare formal communication including announcements, minutes, and policy documents