About the Company

Italtile Limited is a JSE-listed entity managing a diverse portfolio of over 200 retail and manufacturing properties across South Africa. The Property & Facilities Management division is responsible for maintaining asset integrity, operational compliance, and cost-effective upkeep across all properties in the portfolio.

Key Responsibilities & KPIs

1. Site Inspections & Regional Coverage

• Conduct structured site visits to all stores and properties within their assigned region, at a minimum frequency of once every four (4) months.
• Assess building conditions, identify maintenance deficiencies, and prioritise remediation activities.
• Maintain a comprehensive visit log and produce post-inspection reports for each property.

2. Fault Diagnosis & Technical Problem-Solving

• Troubleshoot and diagnose building-related defects across multiple disciplines, including structural, mechanical, electrical, and plumbing.
• Develop practical, cost-effective solutions and remediation plans for all identified issues.
• Carry out minor repairs personally where appropriate, minimising unnecessary contractor expenditure and ensuring swift resolution.

3. Contractor Sourcing & Management

• Identify, vet, and appoint suitably qualified and compliant contractors in accordance with company procurement policies.
• Obtain competitive quotations and ensure all approvals are secured prior to work commencement.
• Supervise contractor activities on-site to ensure quality, safety compliance, and adherence to agreed timelines.

4. Procurement Compliance & Cost Control

• Ensure strict adherence to the company's procurement processes at all times.
• Control maintenance expenditure within approved budgets and report variances to the Property Project Manager.
• Communicate cost estimates to store management and obtain written cost agreement before any work is authorised.

5. Scheduled Maintenance Management

• Develop, implement, and monitor planned preventative maintenance schedules across the regional property portfolio.
• Ensure all scheduled maintenance projects are executed on time, within scope, and to the required standard.
• Maintain up-to-date records of all planned and completed maintenance activities.

6. OHS Compliance

• Enforce strict compliance with the Occupational Health & Safety Act (Act 85 of 1993) and all applicable Construction Regulations across all sites and contractor activities.
• Conduct and document site-specific OHS risk assessments.
• Ensure all contractors operating on company properties meet OHS compliance requirements before and during works.

7. Reporting & Stakeholder Communication

• Compile accurate and detailed maintenance reports covering work planned, in progress, and completed for submission to the Property Project Manager.
• Communicate proactively and agree with store managers and internal stakeholders on maintenance activities, costs, and timelines.
• Ensure all cost allocations are discussed and formally agreed with the relevant store and Property Project Manager prior to work being authorised.